RSC
Cataloging Department Manual
SPINE LABEL FORMAT
It is important that we standardize how we input the additional information on spine labels. This document serves as a refresher in spine label format.
1. Volume information:
· Use lowercase v.#, no space in between, e.g., v.2
· Use a dash (-) for ranges, if needed, e.g., v.1-2
2. Part information:
· Use lowercase pt.#, no space in between, e.g., pt.2
· For multiple parts, use pts.#, e.g., pts.1-3
3. Copy information:
· Copy information is not needed on spine label or item record.
4. Dates:
· For range of dates, input the full date for the starting date. Input the last two digits of the ending date, following a dash, e.g., 1992-93
5. Date and volume:
· If both date and volume information exist, input date information first, followed by volume information, e.g.,
2001
v.1
6. Date, volume and part:
· If an item has date, volume and part information, input date information first, followed by volume information, then part, e.g.,
2001
v.1
pt.2
7. Summary:
· Use: summ.
8. Supplement:
· Use: suppl.
9. Curriculum Materials:
Generally, take the wording from the material, and shorten it to fit the spine. Below are some samples:
Description Format on Label
Grade 2 Gr.2
Level 6 Lvl.6
Skills Book S.B.
Student Book Blank
Student Text Blank
Teacher’s Annotated Edition T.A.E.
Teacher’s Book T.B.
Teacher’s Guide T.G.
Teacher’s Resources Guide T.R.G.
Teacher’s Resources Pack T.R.P.