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RSC Spine Label Format

Page history last edited by PBworks 13 years ago


Cataloging Department Manual 



It is important that we standardize how we input the additional information on spine labels. This document serves as a refresher in spine label format.
 1. Volume information: 
·         Use lowercase v.#, no space in between, e.g., v.2
·         Use a dash (-) for ranges, if needed, e.g., v.1-2
2. Part information:
·         Use lowercase pt.#, no space in between, e.g., pt.2
·         For multiple parts, use pts.#, e.g., pts.1-3 
3. Copy information:
·           Copy information is not needed on spine label or item record. 
4. Dates:
·         For range of dates, input the full date for the starting date. Input the last two digits of the ending date, following a dash, e.g., 1992-93 
5. Date and volume:
·         If both date and volume information exist, input date information first, followed by volume information, e.g.,
6. Date, volume and part:
·         If an item has date, volume and part information, input date information first, followed by volume information, then part, e.g.,
7. Summary:
·      Use: summ. 
8. Supplement:
·         Use: suppl.  
9. Curriculum Materials:
Generally, take the wording from the material, and shorten it to fit the spine. Below are some samples: 
Description                                           Format on Label
            Grade 2                                                       Gr.2
            Level 6                                                 Lvl.6
Skills Book                                            S.B.
Student Book                                        Blank
            Student Text                                         Blank   
Teacher’s Annotated Edition                  T.A.E.
Teacher’s Book                                    T.B.
            Teacher’s Guide                                    T.G.
            Teacher’s Resources Guide                   T.R.G.
Teacher’s Resources Pack                    T.R.P.





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