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Kean Copy Cataloging Per Mono ser

Page history last edited by PBworks 12 years, 8 months ago

 Kean University Library Cataloging Procedures

 

Procedures for Copy-Cataloging Periodical/Monographic Series

 

By Sue Hongyi Sun

Supervisor of Cataloging Department

Kean University Library

1.   Guidelines     

 

            A. An item issued as a periodical /part of a monographic series is cataloged

                 under the periodical/monographic series title as an added volume;    

 

            B. If the individual issue of the monographic series has its own additional title                  

                 which is related to its own subject contents, it is cataloged under individual

                 title and use the same call number for the other issues of the same

                 monographic series title, so that they are in the same location on the shelf in

                 the collection.

 

            C. Make links between the ceased/continued publications with/without

                 the same title.

 

 

            D. Make a link between the electronic version and printed version of the same

                  publication.

                       

II. Procedures     

 

          A For an item which is a periodical:

 

            a) Export a bibliographic record from WorldCat for the periodical and import it

                into Voyager Catalog Module;

            b) Create a holding record as follows:

                                                                                     

Field number

Indicator 1

Indicator 2

Subfields

852

8

0

$b per $z current issues on display $z older issues are bound volumes in stocks.

 

            c) No field 866 is needed, each current issue is checked in the Voyager Serials

                Module.

            d) Send the periodicals to the Serials Division for shelving.

 

 

          B. For an item which is a part of the same monographic series with the same

               title as the series title

 

            a) Export a bibliographic record of the monographic series from WorldCat to be

                used  for all the issues under the series title and import it into Voyager

               Cataloging Module;

            b) Create a holdings record as follows:

 

Field  number

Indicator 1

Indicator 2

Subfields

852

0

1

$b main $h LC classification number $i cutter number

866

4

0

$a enumeration/chronologic information, e.g. volume/part/year/edition numbers etc.

            c) Create an item record with correct barcode, location code and item type for 

                   each individual issue; .

            d) Physically process each issue as a book with same call number but

                   different enumeration/chronologic information.

 

        C.  For an item which is a part of a monographic series and has its own additional

             title, it is cataloged under its own title as a monographic book and uses the

             same call number as used for other individual issues in the same

             series(i.e .different bibliographic records for the same monographic series and

             use the same call number with the different enumeration/chronologic

             information ):

 

             a) Export a bibliographic record under each issue’s title from WorldCat and

                 import it into Voyager Cataloging Module.

             b) Create a holding record as follows (No field 866 is needed):

Field number

Indicator 1

Indicator 2

Subfields

852

0

0

$b main $h LC classification number $i cutter number and year

 

             c) Create an item record with correct barcode, location code as well as the  

                   item type information.

             d) physically process the item with the same call number as for the

                      other items under the same series, and with the different

                      enumeration/chronologic information copied from the individual issue.

 

        D. For bound periodicals:

 

             a) Use the same bibliographic record as the one used for the individual issue

                 of  the periodicals

             b) Change the second indicator in field 852 from 0 to 1 and add another

                 subfield $z for bound periodicals);

             c) Create a field 866 in the holding record:                                                                                     

Tag number

Indicator 1 

Indicator 2

Subfields

852

8

1

$b per $z current issues on display in the Periodicals Section $z older issues are bound volumes in stacks and shelved alphabetically by title.

866

4

0

$a volume numbers

               

             d) Create an item record with correct barcodes, location code as well as the item type information.

                 e) Send bound volumes to the Serials Division for shelving.

 

       E. For the ceased/continued periodicals

 

            a) When the periodicals is ceased, add a succeeding entry field 785 in the

                 record of the preceding periodicals (ceased periodicals) in Voyager

                 Cataloging Module by the Cataloging Librarian.

            b) Import a bibliographic record for the succeeding periodicals(continued

                 periodicals from WorldCat and import it into Voyager Cataloging Module.

            c) Add a preceding entry field 780 in the record of the succeeding          

                 periodicals(continued periodicals) in Voyager Cataloging Module by the

                 Cataloging Librarian.

            d) Send the succeeding periodicals to the Serials Division for shelving.

 

       F. For the electronic version of the periodicals

           

            a) Use the same bibliographic record as the one for the print version of the periodicals.

            b) Create a holding record as follows:

 

Tag number

Indicator 1          

Indicator 2

subfields

852

8

1

$z ‡b per ‡z Older issues are bound volumes in stacks. ‡z Check Periodicals List for online access on campus.

856

2

 

‡u http://www.tdnet.com/kean

866

4

0

‡a volume numbers for the bound periodicals

               

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